Project Coordinator - Dallas, TX

The Project Coordinator will provide routine administrative support to internal and external project management team members. This position will collect, process, input, organize and file data and documentation from various sources and stakeholders in order to support the administrative, documentation, data, reporting, compliance and communications needs of projects.

• Actively participates in all aspects of the project-specific safety plan and culture.

• Collects, processes, inputs, organizes and files data and documentation from various sources and stakeholders as requested by project management team and/or as warranted by established business processes, in order to support the administrative, documentation, data, reporting, compliance and communications needs of projects.

• Processes information within specific timeframes in order to maintain efficiency and timeliness of documentation, submissions, communications and reporting.

• Organizes information into standard formats and reports in various systems and locations such as the project website, CMiC, etc.

• Coordinates electronic submission of project documentation. Prepares routine correspondence (such as letters, memos, meeting notes and proposals) and reviews outgoing materials for conformance with best practice standards and formats.

• Supports project management during the bidding process, with deliverables such as creating bid invitations, preparing specifications documents, addressing regulatory and compliance requirements and creating, tracking and following up on bid communications.

• Supports project management during the award process, with deliverables such as issuing bond memos, setting up subcontractors in project management systems, granting system and website access to stakeholders, preparing and organizing various components of the contracts and processing final contract documentation.